ACWUA structure is stakeholder driven. Consequently, the members formulate the policies and ultimately reap the benefits
This figure depicts ACWUA’s governance framework and interaction mechanisms amongst the various components.
ACWUA functions in accordance with its Charter, which addresses its objectives; membership affairs; its financial affairs, the bodies comprising the association; awards and grievance; amendments of the Charter; dissolution of the association; and resolution of disputes. ACWUA also conforms to its By-law, which governs its operations and its governance, including the roles of the General Assembly; the Board of Directors; the Secretary General; the Secretariat; the technical committees; and technical working groups, in addition to preparation of annual budgets and financial reports and resolution of disputes.
The General Assembly is considered the highest governing authority within the current governance framework, where its members elect the members of the board of director; discuss and approve any amendments to the Charter and By-law; ratify the annual budget and financial statements; discharge the directors from liability for the administration of the association’s affairs; discuss and approve annual and long term plans; discuss and vote on motions and proposals presented by the Board of Directors or the Secretary General; and decide on the dissolution of the association.
The elected Board of Directors accepts or rejects membership applications; calls upon the General Assembly to meet; proposes amendments to the Charter and By-law; works to develop annual and long term plans in line with the association’s objectives; establishes technical committees and working groups; submits proposals to amend or defer or cancel membership fees; opens and closes bank accounts for the association upon the recommendations of the Secretary General; appoints a Certified Public Accountant (CPA) to review financial statements; approves the budget and annual financial statements; appoints and supervises the work of the Secretary General; appoints Secretariat staff upon the recommendation of the Secretary General; appoints an advisory board as needed; accepts financial support (donations, grants, etc); approves contracts and activities entailing financial obligations exceeding USD 25,000; and any other functions and activities as considered necessary for the proper operation of the association.
The appointed Secretary General attends the General Assembly meetings and board meetings in a non-voting advisory capacity; supervises the Secretariat activities and tasks; reports to and is held responsible before the Board of Directors; represents the association before the courts; and signs on behalf of the association on contracts entailing financial obligations or rights of a maximum of USD 25,000 together with another staff member of the Secretariat designated by the Board of Directors.
The Board of Directors also appoint the Secretariat staff members upon recommendation from the Secretary General and are held accountable before the Secretary General. The Secretariat is responsible for pursuing daily tasks, especially managing the association’s financial and administrative and technical affairs within the limits of its powers; reporting to the Board of Directors on the activities of the Secretariat, the financial statements for the previous year and the budget for the two upcoming fiscal years; receiving notices, grievances, appeals, membership applications, and applications for running elections. It is also responsible for settling issues that fall within the limits of its powers; producing and disseminating minutes of meetings of the General Assembly and Board of Directors; ensuring the compliance of all members and bodies with the Charter and By-law; and filing all pertinent documentation.